Use this letter when you need to sublease your apartment and your lease requires landlord approval. Common reasons include temporary work assignments, study abroad, caring for a family member, or other situations where you'll be away but plan to return. A well-prepared sublease request with detailed sublessee information significantly increases the chance of approval.
[YOUR_NAME] [YOUR_ADDRESS] [YOUR_CITY], [YOUR_STATE] [YOUR_ZIP] [DATE] [LANDLORD_NAME] [PROPERTY_MANAGEMENT_COMPANY] (if applicable) [LANDLORD_ADDRESS] [LANDLORD_CITY], [LANDLORD_STATE] [LANDLORD_ZIP] Re: Request for Permission to Sublease Rental Property: [RENTAL_ADDRESS], Unit [UNIT_NUMBER], [CITY], [STATE] [ZIP] Lease Term: [LEASE_START_DATE] through [LEASE_END_DATE] Dear [LANDLORD_NAME], I am writing to formally request your permission to sublease my apartment at the above address for the period of [SUBLEASE_START_DATE] through [SUBLEASE_END_DATE]. Reason for Sublease Request: [REASON — e.g., "I will be away on a temporary work assignment in [LOCATION] from [DATE] through [DATE] and intend to return to the unit at the end of the sublease period."] I have identified a responsible sublessee who I believe would be an excellent temporary tenant: Proposed Sublessee Information: - Name: [SUBLESSEE_NAME] - Current Address: [SUBLESSEE_ADDRESS] - Phone: [SUBLESSEE_PHONE] - Email: [SUBLESSEE_EMAIL] - Employer: [SUBLESSEE_EMPLOYER] - Monthly Income: $[SUBLESSEE_INCOME] [SUBLESSEE_NAME] is willing to submit to a background and credit check at [their/your] expense and to sign a sublease agreement that includes all terms and conditions of my existing lease. Proposed Sublease Terms: - Sublease Period: [SUBLEASE_START_DATE] through [SUBLEASE_END_DATE] - Monthly Rent: $[CURRENT_RENT] (same as current lease) - Security Deposit: $[SUBLEASE_DEPOSIT] (held by me, the primary tenant) - I will remain fully responsible for rent and lease obligations throughout the sublease period I understand that under my lease agreement, [SUBLEASE_CLAUSE_SUMMARY — e.g., "subleasing requires your prior written consent"]. I am providing this formal request in compliance with that provision. I am happy to discuss any additional requirements or conditions you may have. Please let me know your decision at your earliest convenience by contacting me at [YOUR_PHONE] or [YOUR_EMAIL]. Thank you for your consideration. Sincerely, [YOUR_NAME]
Replace all [PLACEHOLDER] fields with your actual information before sending.
Review your lease's subletting clause carefully before sending this letter — know exactly what's required.
Screen your proposed sublessee thoroughly: check references, verify employment, and assess reliability.
Include as much information about the sublessee as possible to make the landlord comfortable with the arrangement.
Offer to have the sublessee complete the landlord's standard rental application if they have one.
Be clear that you remain fully responsible for the lease — this reassures the landlord.
Send the request well in advance of the proposed sublease start date (at least 30 days if possible).
If your landlord denies the request, ask for the specific reason in writing — in some states, consent cannot be 'unreasonably withheld.'
Keep a copy of this letter and any response for your records.
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