Use this letter when your landlord has not returned your security deposit within the time required by your state's law after you moved out. This is typically your first formal step before pursuing legal action. Most states require landlords to return the deposit (or provide an itemized deduction list) within 14 to 60 days of the end of tenancy. If that deadline has passed and you haven't received your money or a proper explanation, this demand letter puts your landlord on notice and creates a paper trail.
[YOUR_NAME] [YOUR_ADDRESS] [YOUR_CITY], [YOUR_STATE] [YOUR_ZIP] [DATE] [LANDLORD_NAME] [LANDLORD_ADDRESS] [LANDLORD_CITY], [LANDLORD_STATE] [LANDLORD_ZIP] Re: Demand for Return of Security Deposit Rental Property: [RENTAL_ADDRESS], [RENTAL_CITY], [STATE] [RENTAL_ZIP] Lease Dates: [LEASE_START_DATE] through [LEASE_END_DATE] Deposit Amount: $[DEPOSIT_AMOUNT] Dear [LANDLORD_NAME], I am writing to formally demand the return of my security deposit in the amount of $[DEPOSIT_AMOUNT], which I paid on [DEPOSIT_DATE] in connection with my tenancy at the above-referenced property. I vacated the premises on [MOVE_OUT_DATE] and returned all keys to your office on the same date. The unit was left in clean condition, normal wear and tear excepted, and I fulfilled all obligations under the lease agreement. Under [STATE] law, landlords are required to return a tenant's security deposit within [DEADLINE_DAYS] days of the termination of the tenancy. As of the date of this letter, [DAYS_ELAPSED] days have passed since my move-out, and I have not received my deposit or an itemized statement of deductions. I am requesting the following: 1. Return of the full security deposit in the amount of $[DEPOSIT_AMOUNT], or 2. An itemized written statement of any deductions along with the remaining balance, as required by [STATE] law. Please remit payment to the address listed above within [RESPONSE_DAYS] days of receiving this letter. If I do not receive my deposit or a proper accounting within this timeframe, I intend to pursue all available legal remedies, which may include filing a claim in small claims court and seeking additional damages as permitted under [STATE] law. I have enclosed copies of the following supporting documents: - Move-out inspection photos dated [MOVE_OUT_DATE] - Copy of the signed lease agreement - Receipt of key return Please feel free to contact me at [YOUR_PHONE] or [YOUR_EMAIL] if you have any questions. Sincerely, [YOUR_NAME]
Replace all [PLACEHOLDER] fields with your actual information before sending.
Replace all [PLACEHOLDER] fields with your actual information. Double-check names, dates, and amounts.
Research your state's specific deadline for security deposit return — it ranges from 14 to 60 days depending on the state.
Print two copies: one to send to your landlord and one for your records.
Send the letter via certified mail with return receipt requested so you have proof of delivery.
Keep copies of all supporting documents mentioned in the letter (photos, lease, receipts).
If your landlord does not respond within the stated timeframe, consider filing a complaint with your local tenant rights organization or small claims court.
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